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Advanced search option in PA20/PA30 or PA40 transactions

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As an HR administrator you should be able to search quickly in PA20/PA30 for example for employee name, if you only have the System Username, passport number or time administrator, you can use advanced search functionality.

 

Do to this follow above steps:

  1. Execute PA20/PA30 or PA40 transaction
  2. Type: =u..us0011 (equal sign, full stop, full stop and followed by the System User ID) in the Personnel no. field

 

1_1_PA30

 

 

 

 

 

  1. System User:

a) If there is such a System User, this will be retrieved (number of entries; personnel number and Start and End Date of existence in the system):

1_2_search user

Select then the entry you need and there you go:

1_3_PA30

b) If there is no such System user name in the System, the dialog box that appears on the screen is:

1_4_search user

Tip: How does this work?

As you can see each and every tab has its own name, for instance System User name is called System user name. Then each field has its order number on the tab as follows:

Communication type-> can be referred to as =u.us0011 (name of the tab followed by a fullstop representing the order of the field, for instance if it is the first field you put 1 fullstop)

ID/Number-> can be referred to as =u..us0011 (name of the tab followed by a full stop representing the order of the field, for instance if it is the first field you put 2 full stops)

 

You have the first and last name provided and use PA20 and the Personnel no. field

How to search for the employee:

  1. Type the following in the Personnel no. field as follows:

 

=n.last name.first name (as in the example screen I placed ‘==n.gulyaev.dmitriy)

1_5_names

Tip: How does it work?

The tab name is N: Last name-First name. You get the tab retrieved by typing = and then followed by the name of the tab and then specify what to be put in the field and in what order.

1_6_how work

Same way can use =G for date of birth and =K for Organizational assignment and so on.

1_7_list

 

 

SAP HR consultant with extensive experiences in SAP HR implementation and support in PA, OM, PT, PD, TM, ESS, MSS, E-Recruitment modules.
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2 thoughts on “Advanced search option in PA20/PA30 or PA40 transactions


Comment author said

By Ghia Harbron on 4 February 2016 at 11:10

Good day,
kindly assist how do I view or what is the tcode to view certain remunerations I captured for all the staff for the month, so that I can recon I captured it correctly. eg I want to view under 2010 - 9100 1.5 Overtime and 9110 2.00 overtime and 9300 and 9400 for late allowances. currently I access through Pa30

thank you

Ghia Harbron

 

Comment author said

By Ghia Harbron on 29 January 2018 at 10:45

Good day, thank you for the advise. I was actually trying to get an report on all the staff members on one report, not the individual. I do appreciate your responds.

 

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